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Getting Started with Virtual Events

Understanding Standards for Virtual Events

Exploring Technology for Virtual Events: Zoom Meetings

Mastering Zoom Roles and Features

Defining Zoom Roles and Terminology

Comparing Differences Between a Meeting and a Webinar

Managing the Live Event

Effectively Managing Participants and Distractions

Implementing Security Protocols

Understanding Pinning vs. Spotlighting

Resources

Knowledge Checks: Virtual Event Mastery

Knowledge Check: Terminology and Roles

Knowledge Check: Meeting Standard Practices

Knowledge Check: Waiting Room and Chat Settings

Knowledge Check: Security and User Experience

Wrap-Up and Feedback

Feedback Survey: Closing Remarks

Mastering Zoom for Secure and Professional Virtual Events is a practical, step-by-step course designed to help you plan, host, and manage polished online experiences with confidence. Whether you’re producing team trainings, client webinars, or large-scale live sessions, you’ll learn how to set up Zoom correctly, choose the right format (Meeting vs. Webinar), and use host tools to control the room and deliver a distraction-free experience. From establishing baseline standards and roles to implementing robust security protocols, this course translates best practices into repeatable workflows you can apply immediately. You’ll practice managing participants, chat, and screen sharing; understand pinning vs. spotlighting for clean stage management; and configure waiting rooms, permissions, and contingency plans to prevent disruptions. Ideal for new event staff and professionals seeking to uplevel virtual delivery, the program blends clear explanations with actionable checklists and knowledge checks so you can validate your skills along the way. By the end, you’ll be ready to run secure, seamless, and professional Zoom events that keep audiences engaged and stakeholders impressed.

Introduction to Virtual Events

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            <p>Stepping into the world of virtual events means more than just clicking a "Start" button; it’s about creating an environment where technology feels seamless and every attendee feels engaged. As a new member of the event staff, you are the backbone of this experience, responsible for maintaining the high standards that make our sessions professional and impactful. We’ll begin by exploring the baseline expectations for every event and getting comfortable with the core functions of Zoom Meetings, ensuring you have a solid foundation before the cameras even go live.</p>

<p>Throughout this course, we will dive deep into the specific tools and roles that will make you a Zoom expert. You’ll learn to distinguish between hosts, co-hosts, and participants, and understand exactly when to use a webinar format versus a standard meeting. We’ll also cover the practical, "in-the-moment" skills you’ll need, such as managing participant distractions, implementing tight security protocols to keep our spaces safe, and using visual features like spotlighting to keep the focus where it belongs. By the time you finish the knowledge checks and wrap up, you’ll be fully equipped to handle the technical and logistical demands of any professional virtual gathering.</p>
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