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Introduction to Table Seating

How to Use This Training

Purpose of This Training

Event Seating Models Overview

Managing Table Captains

Step 1: Designating a Table Captain on an Attendee Record

Step 2: Creating an Event Team for Website Display

Step 3: Using Table Captain Overrides

Seating Assignments and Reports

Step 4: Assigning Multiple Attendees Using List Views

Step 5: Creating Table Seating Sessions

Step 6: Assigning Attendees to Tables

Step 7: Using the Seating Report

Making Changes After Assignment

Conclusion

✅ Training Complete - Summary of Key Steps

Knowledge Check

Quiz: Designating Captains

Quiz: Event Teams Setup

Quiz: Managing Overrides

Quiz: Seating Sessions

Quiz: Table Assignments

Quiz: Reporting and Modifications

Feedback

Course Feedback Survey

Mastering Table Captains and Event Seating Assignments is a practical, step-by-step course designed for event professionals who manage guest lists, table captains, and complex seating charts. If you handle galas, luncheons, auctions, or fundraising dinners, this course shows you how to turn attendee data into a flawless seating experience. You’ll learn how to set up the right seating model for your event, accurately designate table captains on attendee records, and build event teams that display cleanly on your website—so guests can easily join the right table. From there, we’ll move into real-world workflows: bulk-assigning attendees using list views, creating table seating sessions, and efficiently placing guests according to preferences and constraints. You’ll also learn how to apply table captain overrides for exceptions, generate and interpret seating reports to catch issues early, and make changes confidently as plans evolve. By the end, you’ll have a repeatable process that reduces last-minute chaos, improves guest experience, and gives stakeholders the reporting they need. Whether you’re planning your first seated event or scaling to hundreds of tables, you’ll gain the skills and checklists to deliver smooth, professional seating every time.

Mastering Table Captains and Event Seating Assignments

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            <p>Getting event seating right is one of those behind-the-scenes tasks that makes a massive difference in how our guests experience an evening. As a new member of the team, you'll quickly see that managing table captains and seating assignments isn't just about putting names in boxes; it’s about ensuring every attendee feels expected and valued. This training is designed to help you identify the core objectives of our seating system and recognize why accurate data entry is the secret ingredient to a successful, stress-free event day. We’ll start by exploring different seating models so you can choose the best fit for whatever specific event requirements come your way.</p>

<p>Throughout this course, we’ll walk through the practical steps of managing the process from start to finish. You’ll learn how to designate table captains on attendee records, create public-facing event teams, and even handle those tricky exceptions using table captain overrides. We’ll also dive into the efficiency side of things, showing you how to use list views for bulk assignments and how to set up seating sessions that keep everything organized. By the time you reach the final seating reports and the interactive crossword, you’ll have the confidence to modify assignments on the fly and ensure every guest has a perfect spot at the table.</p>
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