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A Guide to Using Generative AI 

Always Apply Professional Judgement

Low Risk: Fundamental Use

Medium Risk: Intermediate Use

High Risk: Advanced Use

Strictly Prohibited Actions

Tool & Data Rules

Use Endorsed Tools for School Data

Use Other Tools with Extreme Caution

Quiz

Quiz: Professional Judgment in AI

Quiz: Understanding the Risk Pathways

Quiz: Endorsed vs. Non-Vetted Tools

Quiz: Data Security and Privacy Rules

Quiz: Identifying Prohibited Actions

Course Evaluation

Survey: AI Course Feedback and Integration Plan

CEDoW Website 

A Guide for Staff

Welcome to "AI and Digital Productivity for Secure School Administration," the essential online course designed specifically for school administrators, educators, and staff within the Diocese. As Artificial Intelligence (AI) continues to reshape the educational landscape, leveraging these powerful tools can significantly reduce administrative workload and boost productivity.

Welcome to "AI and Digital Productivity for Secure School Administration," the essential online course designed specifically for school administrators, educators, and staff within the Diocese. As Artificial Intelligence (AI) continues to reshape the educational landscape, leveraging these powerful tools can significantly reduce administrative workload and boost productivity. However, integrating AI into school environments requires a rigorous understanding of data security, privacy protocols, and risk management. This comprehensive course provides a practical "Ready Reckoner" guide to safely navigating Generative AI in your daily tasks. You will learn how to apply professional judgment and maintain human-in-the-loop oversight across various risk levels—from low-risk fundamental uses that streamline routine tasks, to high-risk advanced applications involving student-facing data and CEDoW security protocols. We will dive deep into the critical differences between endorsed platforms like Gemini and Microsoft Co-pilot versus non-vetted third-party tools, ensuring you know exactly how to protect Personally Identifiable Information (PII). Furthermore, the course clearly outlines strictly prohibited actions, such as the creation of deepfakes and unauthorized data sharing, to safeguard your school's integrity. By the end of this training, you will be equipped with the knowledge and confidence to harness AI for digital productivity while maintaining the highest standards of secure school administration. Join us to future-proof your administrative workflows safely and effectively!

Lesson 4: AI and Digital Productivity for Secure School Administration

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            <p>The rapid evolution of digital technologies necessitates a sophisticated approach to school administration, particularly for those aspiring to senior support roles. This course provides a comprehensive framework for integrating Generative Artificial Intelligence (Gen AI) into administrative workflows while prioritizing security and professional integrity. Aspiring Senior School Support Officers must balance the pursuit of digital productivity with a rigorous "human-in-the-loop" philosophy, ensuring that every AI-generated output is critically evaluated for bias, inaccuracy, and appropriateness. By mastering these competencies, administrative leaders can enhance operational efficiency without compromising the high standards of accuracy required in educational environments.</p>

<p>Central to this training is the "Ready Reckoner" guide, which categorizes AI applications into distinct risk pathways—ranging from fundamental, low-risk tasks to advanced, high-risk student-facing interactions. Participants will examine the security architectures of endorsed platforms, such as Gemini and Microsoft Copilot, and learn to differentiate them from non-vetted third-party tools that may pose significant vulnerabilities. Furthermore, the curriculum emphasizes the absolute necessity of protecting student Personally Identifiable Information (PII) and identifies strictly prohibited actions, such as the creation of deepfakes or the unauthorized sharing of Diocese data. Through this structured exploration, future senior administrators will develop the procedural strategies essential for maintaining data privacy and institutional security in an increasingly automated landscape.</p>
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